In this current era, there are so many Office 365 users who are now looking for the best solution to save O365 emails on Desktop. And, only for these users here we comes up with the informative material or you can say solution that can definitely solute your problem of how to save emails from Office 365 Web to Desktop supported email files formats. Under this complete blog material, we will discuss two type of techniques which can save your email files from Office 365 Webmail to Desktop i.e. Manual Way and Professional Way which facilitates Office 365 Backup software. Reader can choose the appropriate technique as per the requirement after going through with the both techniques. So, keep reading the entire post and collect the accurate and safe solution to solve the problems.

What are the Techniques to Save O365 Mailbox Data on Local Machine?

In this section, we have discussed two type of technique i.e. manual way and professional way. Let’s start the discussion about both the techniques one by one.

Technique l – Manual Way

For using the manual guide, first make sure your machine should have Microsoft Outlook desktop application so that we can directly save Office 365 email database to PST Outlook. The manual guide includes following two rounds:-

Round 1: Setup Office 365 Cloud Account with MS Outlook Application

To start the process, you have to setup your O365 email account in the Microsoft Outlook application. To do this, you can follow the below steps;

Step 1: Firstly, open your MS Outlook and navigate to the File >> Add Account

Step 2: After clicking on add account option, another window depends upon which MS Outlook edition are you using.

For Microsoft Outlook 2016 – 

If you are using MS Outlook 2016, so you need to type the Office 365 email address and press on Connect. If connected, then, enter your password.

For MS Outlook 2013 & All Previous Editions – 

If you are using Outlook 2013 and below versions, so you can choose the E-mail Account option and type your Office 365 details in it accurately.

Round 2: Save Email Files from Office 365 Cloud Web

After following steps of round 1, now get ready to export the email files from O365 account to save as PST file format. For doing this, you can follow the steps given below:

Step 1: In MS Outlook, navigate to the following buttons: File >> Open & Export >> Import/Export.

Step 2: Now, go to press on the Export to a File >> Outlook data file (.pst).

Step 3: Choose the email folders from Office 365 account in order to save into PST file format. If needed, you can also choose checkbox corresponding to Include subfolders.

Step 4: Afterward, choose the location path within the desktop to store the exported .pst file.

Step 5: Finally, quickly go to hit on the Finish.

Limitations of Manual Technique

• It is very lengthy procedure.
• It takes too much precious time.
• Save O365 email files to PST format only.
• Does not provide successful results.
• Handle by technical users only.

Technique ll – Professional Way for Saving O365 Mailbox Data Locally

Under this solution, many professionals suggested one of the best and secure Office 365 Backup Tool which can effortlessly solute your problem of how to save emails from Office 365 Web to Desktop supported email files formats like- PST, PDF, MSG, MBOX, EML, EMLx, HTML, etc. Also, this tool will be helpful if you want to save your O365 data from one account to another cloud account such as Gmail, G Suite, O365, IMAP Server, and Hosted Exchange Server. Additionally, this program facilitates so many advance features and functionalities to all its performers. For getting its features and benefits, you can go through with the points that are mentioned below:

1. It is one of the most secure way for how to save emails from Office 365 Web to Desktop file type.
2. All-in-one solution to save and backup O365 data as PST, PDF, MSG, MBOX, EML, EMLx, and many other file formats.
3. Capable for exporting O365 public folders, mailboxes or archive folders.
4. Offers different file naming options for selecting PDF, MSG, EML, EMLx as saving output option.
5. Amazing option to perform selective folder backup at a time.
6. Provide item type filter where you can choose the items for saving O365 emails, contacts, calendars, tasks and journals.
7. The solution also facilitates the option of exporting single user account data or multiple user account.
8. Batch facility available for moving unlimited Office 365 folders to desired file format at once time.
9. It is the Windows supported program that anyone can use on any Windows versions including Windows 10.
10. When the backup process is finish, the tool enables save report option by which you can save the complete backup report.

Last Words

To end of the lines, I just want to say that above post explained two type of solution of your problem. And, from these two it is always recommended to opt professional technique as it provide so many advance benefits along with the simplest working guide. While on other side, we can see manual way covers with some critical issues that can affect original database. So, without any risk you can try FREE Office 365 Backup Demo Edition for using the complete program for trial purpose.

To Know More:- https://mailmigrationsolutions.wordpress.com/2020/08/10/how-to-backup-office-365-data-to-pst/