MSG Files is an extension of Microsoft Outlook that uses the format to store single emails. A single MSG file holds many elements such as content, ASCII text, formatting, attachments, metadata, etc. But it is also well-suited with other IMAP-based email clients. This article is about why choose PDF for saving Outlook MSG.

Both MSG and PDF are very famous formats and user-friendly file formats. It is sometimes important to convert MSG files into PDF format for MS Outlook users when seeing in different situations. MSG to PDF Converter allows users to export their Outlook emails in PDF format by using the professional tool.

PDF was created by Adobe so that users can open the documents on the operating system. The other use of a PDF file is to keep the layout of the document precisely the same. And does not depend on any other application. It became obvious to convert many Outlook emails to PDF with attachments. Here are some reasons.

Reason to Convert MSG Files into PDF File Format

PDF, or Portable Document Format, is an open file format used for transferred electronic documents. Documents, images, forms, and web pages encoded in PDF can be properly shown on any device, including tablets and smartphones.

If you make your reports in PDF, you can be sure that all of your colleagues will be able to access and read it on their operating system, Mac or Android mobile phones. In PDF we cannot modify any text or information about emails, but in MSG files, anyone can easily change text with a notepad. That’s why users prefer the PDF file format option for saving their data.

PDF is the greatest format because it is a safe file format for our data. PDF files can be easily transferred from one device to another device. In a PDF file, users have all the important features through which we can easily read messages in an understandable way without any trouble. The PDF file format stores data, attachments, text, images, and many more.

Two Types of Methods to Export MSG Files into PDF Format

For migration, we have two types of different methods. The first is manual, and the second is professional with the MSG to PDF Converter tool. In this blog, we discuss both methods for easy conversion.

Manual method Steps:

  1. Open Microsoft Outlook application.
  2. Then, select the .msg file which you want to export into a PDF format.
  3. Next, click on the File menu and choose save as option.
  4. Next, save the file at your desired location in .html format and open the saved file with Microsoft Word.
  5. Now, click again on the File tab from MS Word and select save as option.
  6. Then, select PDF format and click the save button.
  7. Now you can see your converted file into PDF format.

With this method, MSG files can be changed and some data may vanish during the conversion. If there are a large number of emails messages, then you cannot export them into a single process. This process cannot save your file in batch mode and takes so much time for conversion. This is not a good method for users. In the next section, we will talk about the professional method.

Convert MSG files into PDF Format with Professional Method

Cubexsoft MSG Converter is the perfect and fast method to change email to PDF file format without the Microsoft Outlook app. With this software, you can export .msg files into .pdf with attachments. And also import files without any data loss and error. Users can easily operate this tool because it is easy to use. It has the facility to change multiple MSG messages into PDF format in a single process.

Steps of MSG to PDF Converter tool

  1. Download MSG to PDF Converter and open it on the computer.
  2. Next, choose MSG Folder & MSG Files and press the Next button.
  3. Now, then tool collects your MSG files and shows them on your system in an organized way. And you can Select or Deselect your MSG files with the help of checkbox.
  4. Next, click on the select Saving Option list and select PDF format for MSG files.
  5. Now, choose Advance Option to save the .msg file with attachments into PDF format.
  6. Press the Convert button and conversion ends with this message Process Completed Successfully.

Important Features of Converter tool

  • This software exports multiple MSG files into PDF format in a single process.
  • This tool gives you multiple advanced filters options for selective conversion.
  • Convert MSG files into PDF format with attachments.
  • You can save your data in the desired location.
  • This utility imports your data without any error and data loss.
  • This software supports all Outlook versions and Windows editions.
  • With this tool, users easily make a single PDF file for each MSG file.
  • To export email files into PDF format, you do not need to have Microsoft Outlook installed in your system.

Bottom Lines

In this post, we discussed why choose PDF for saving Outlook MSG and both methods of saving emails from Outlook MSG to PDF, manually and professionally. We talked about both procedures of conversion. Now you have to choose which method suitable for your MSG files.

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